For Exhibitors

Guideline

About the Booth

1. Booth Unit Size

2. Application period

Early January , 2025　→　 March 31, 2025

※Applications will be closed as soon as the prepared booth spaces are filled, even before the application deadline.

3. Exhibition Fee

*10% consumption tax included

Indoor

Outdoor

4. How to apply to exhibit

4-1. Application via web form

Please prepare a contact email address and apply via the "Application Form" on the official website of Mokkiten.

After the exhibition office confirms the contents of the exhibition application, it will notify the person in charge of the exhibition by e-mail that the application has been received, and the application will be completed.

〇Exhibit change or cancellation

If you need to change the number of booths after your application has been accepted, you must notify the exhibition office by email and obtain approval from the organizer. Please note that changes may not be approved even if they are made within the application period.
Exhibitors may cancel their exhibits only after notifying the organizer of the reasons in writing and obtaining approval. However, the paid exhibit charges will not be refunded.

4-2. Payment of exhibition fee

After the application is accepted, an invoice for the total exhibition fee will be issued by the organizer.
It must be paid by the due date on the invoice. Any bank transfer fee is to be borne by Exhibitor.

5. Determining booth layout

－Booth layout will be determined by the organizer based on comprehensive consideration of the number and shape of booths, content of exhibits, etc. Requests from exhibitors will not be accepted. Booth layout will be uploaded on the exclusive webpage for exhibitors by the organizer (scheduled for June 2025). Exhibitors are not allowed to make any objections or requests to change the position of the booth.

－It is prohibited to sell, transfer, lend, or exchange booths allocated to exhibitors to third parties.

6. Main rules regarding the exhibits and decorations, demonstrations, etc.

A. The exhibition office will formulate an overall move-in/move-out plan. Exhibitors shall comply with the start date and time for move-in/out work specified for each based on the overall plan.

B. All exhibits, decorations, demonstrations and sale activities are confined to the allocated booth.
Please apply for the number of booths, including storage space for demonstration materials, fixtures, packing materials, etc.

C. There are no height restrictions on exhibitions and decorations, but ceiling heights (hanging walls)is 13m. Tall structures must be considered in relation to neighboring booths and prior approval is required.
The length and height regulations for walls, shelves and other decorations facing the aisles must be observed.
Two-story structures are prohibited.

D. Exhibitor cannot bring a air compressor into the hall. Plumbing work of compressed air can be applied for at exhibitor’s expense.

E. Sufficient measures must be taken to prevent fire, smoke, sound, dust, bad odor, heat and to prevent infectious diseases, and ensure the safety of humans and property.
Drainage of sewage and sewage is prohibited.

F. After the end of the exhibition period, the exhibitor must restore the booth space to its original condition within the removal period. Necessary construction work and expenses for disposal of leftovers shall be borne by the exhibitor concerned.

※Other details are specified in the Exhibitor Manual.

7. Schedule after closing of application -2025-

※Subject to change depending on the situation.

General Regulations

日本木工機械展／MokkitenJapan2025(Hereafter referred to as “this exhibition”.) exhibitors agreeing to and complying with the conditions stipulated in these regulations and the content of the exhibition guidelines shall participate in the exhibition.

1.　Exhibit

Items that can be exhibited at this exhibition shall be approved by the exhibition organizer based on the following scope.
Wood processing machinery, forestry machinery, equipment for recycling wood, and related products.
Items that are clearly seen as imitations of other company’s products cannot be exhibited.
Items currently involved in a patent dispute may not be exhibited.
Items that do not match the objectives of this exhibition cannot be exhibited.

2.　Exhibitor

Manufacturers, distributors, organizations, etc. in paragraph 1 1).

3.　Basic unit size of booth

One booth (3m x 3m = 9m2) shall be the basic unit for application.
However, there may be cases where this is not the case due to the allocation of booths.
* If a partition panel is installed between adjacent booths, the size of one booth is measured from the center of the panel.

4.　Exhibit application

A. The deadline for exhibitor applications is March 31, 2025.　Applications will be closed as soon as the prepared booth spaces are filled, even before the application deadline.

B. Applications for exhibitors must be entered by the deadline via the Exhibitor Application Form on the official Mokkiten website.

C. After confirming the contents of the exhibition application, the exhibition office will notify the person in charge of the exhibition that the application has been received, and complete the application.

D. As a general rule, exhibitors are not allowed to cancel or change their exhibits after applying for them. However, if the exhibitor wishes to cancel or change the exhibition, this shall not apply if the organizer is notified in writing of the reason and approval is obtained.

E. Exhibitors shall enter and register their own “Exhibitors Info” on the official website according to the method and date that will be announced separately.

5.　Payment of Exhibition Fee

The Organizer will issue an invoice for the total exhibition fee. It must be paid by the due date on the invoice. Any bank transfer fee is to be borne by Exhibitor.

6.　Refund of Exhibition Fee

The exhibition fee already paid will not be refunded. If the exhibition is canceled due to the circumstances of the organizer, the remaining amount after deducting the total expenses required up to that point will be returned to exhibitors in a fair manner.

7.　Determining the booth layout

Booth layout will be determined by the organizer based on comprehensive consideration of the number and shape of booths, content of exhibits, etc. Requests from exhibitors will not be accepted. Booth layout will be uploaded on the exhibitors webpage by the organizer (scheduled for June 2025). Exhibitors are not allowed to make any objections or requests to change the position of the booth.

8.　Prohibition of sale, transfer, etc. of booths

Exhibitors are prohibited from selling, transferring, lending to others or exchanging between exhibitors all or part of their allocated booth space.

9.　Exhibitor Manual

“The Exhibitor Manual” describing the details of various regulations and procedures related to exhibition preparation, loading and unloading, operations during the exhibition, booth layout, etc. shall be uploaded on the exhibitors webpage.
Exhibitors must comply with this regulations, the “Exhibitor Manual”, and other items stipulated by the exhibition office.

10.　Move-in and out

A. Exhibitors are required to submit the “Exhibits and Decorations move-In/out notification” as specified in the “Exhibitor Manual” by the designated date.

B. The exhibitor office will formulate an overall move-in/move-out plan that comprehensively considers the booth layout, the submitted notifications, etc. Exhibitors shall comply with the start date and time for move-in/out work designated for each based on the overall plan.

C. Installation of exhibit items in the booth must be completed by 18:00 on the day before the exhibition.

D. The exhibitor shall bear the costs of transporting and move-in/out of all exhibits and decorations.

E. Exhibitors must comply with the provisions of the Exhibitor Manual regarding other procedures and rules for move-in/out.

11.　Exhibition / Decoration construction

A. For indoor booth, the official contractor designated for this exhibition will install partition panels between indoor booths and adjacent booths. However, those partition panels may not be installed due to space allocation or at the request of both neighboring exhibitors.

B. Exhibitors must ensure that their exhibits do not disturb neighboring exhibitors.

C. At the exhibitor’s responsibility and expense, decorations may be applied within the following main regulations.

D. The organizer may order immediate re-decoration work for special decorations that violate the regulations. The exhibitor shall bear the cost of such re-decoration.

E. After the end of the exhibition period, the exhibitor must restore the booth space to its original condition within the removal period. Necessary construction work and expenses for disposal of leftovers shall be borne by the exhibitor concerned.

F. Exhibitors and related businesses must comply with other regulations for decorations of the Exhibitor Manual.

12.　Electricity Service

A. For power machine: 200V 60Hz,3-phase current, and for lighting: 100V 60Hz, single-phase current

B. Exhibitors who use electricity in the booth must apply by the deadline specified in the Exhibitor Manual.

C. All costs for construction the primary-side electrical trunk line work and second-side electrical wiring work, and electricity usage fee in own booth shall be borne by the exhibitor concerned.

D. Both Indoor and outdoor booths requiring three-phase (200V) and outdoor booths requiring single-phase (100V) must have a ground fault circuit interrupter installed by a designated contractor. The cost of installation must be borne by the exhibitor.

E. Each charges will be specified in the Exhibitor Manual.

13.　Demonstration

A. Demonstrations of exhibits may be performed only within the booth and within the following main regulations at the exhibitor’s responsibility.

B. The organizer may request the restriction or cancellation of the demonstration of the exhibits depending on the admission situation and other circumstances.

C. There are no permanent dust collection and compressed air facilities at the venue, and exhibitors are not allowed to bring compressors into the venue. However, the exhibitor may have the air supply piping work in the booth performed by a contractor designated by the exhibition following the procedures specified in the “Exhibitor Manual” for a fee.

D. Exhibitors may have the installation of water supply and drainage equipment within their booths performed by the official contractor designated by the organizer for a fee following the procedures specified in the Exhibitor Manual. Drainage of sewage and filth is prohibited.

14.　Equipment rental

Exhibitors can rent for a fee from vendors designated for this exhibition by following the procedures specified in the “Exhibitor Manual”. 
Details and fees will be specified in the Exhibitor Manual etc.

15.　Prohibited act

A. All exhibits, decorations, demonstrations, and any solicication such as distributing pamphlets, freebies and questionnaires etc., and leaving materials are strictly prohibited outside of the own booth space.

B. The sale or removal of exhibits during the exhibition period is prohibited. Publications and portable items that can be quickly replenished are excluded.

16.　Venue management

The organizer manages the entire venue. The exhibitor shall manage each booth and dispose of waste at their own responsibility and expense.

17.　Conservation of exhibits

A. Exhibitors shall maintain their exhibits at their own responsibility and expense. However, the organizer and the exhibitor will jointly protect the bonded goods.

B. The organizer will not be held liable for any damages to exhibits caused by theft, loss, damage, fire, or other natural disasters.

18.　Compensation for damages

In the event that an exhibitor or its affiliates causes damage to another exhibitor’s booth, the organizer’s operating facilities, venue facilities, or personal injury, the exhibitor concerned shall compensate for it at its own responsibility and expense, and the organizer shall not be held liable. not responsible.

19.　Bonded exhibition hall

If there are a considerable number of exhibits directly from foreign countries, the exhibition may be operated as a bonded exhibition hall.

20．Outstanding Technical Awards

Based on the regulations and application form in Japanese for the outstanding technical awards, which are separately stipulated, awards will be given to those that are recognized as excellent among the submitted exhibits. The announce of winners and the award ceremony will be held at the venue during the exhibition.
Application period (planned): June to July 2025

21.　Joint event

The organizer may conduct co-sponsored projects.

22.　Public relations

The organizer will mainly publicize and publicize Mokkiten as follows.
Posters/pamphlets/official website/newspapers/magazines/Participation in Overseas Exhibitions, etc.

23．Cancellation or change of event due to natural disasters, etc.

The exhibition may be canceled or its schedule changed due to natural disasters or other unavoidable reasons. The organizer will not indemnify the exhibitor for any damages caused by this.

24．Handling of personal information

A.When acquiring personal information at this exhibition, exhibitors must comply with the Act on the Protection of Personal Information and related laws and regulations, and must properly acquire, manage, and operate such information. Exhibitors are responsible for resolving disputes with third parties arising from the acquisition, management, operation and use of exhibitors’ personal information. The organizer will not be held responsible for any such disputes.

B.The organizer shall appropriately manage personal information acquired through the exhibition business activities based on the organizer’s personal information protection policy. The organizer may provide exhibitors’ personal information to the exhibitor’s collaborators. In addition, the organizer shall be able to use it for communication regarding this exhibition and other organizer’s business.